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General Information : Email Hosting

What do SMTP, POP, Mail Relay, Mail client and MX record stand for?

SMTP (Simple Mail Transfer Protocol) is a TCP/IP protocol used in sending and receiving email.

However, since it’s limited in its ability to queue messages at the receiving end, it’s usually used with one of two other protocols, POP3 or IMAP, that let the user save messages in a server mailbox and download them periodically from the server.

Users typically use a program that uses SMTP for sending email and either POP3 or IMAP for receiving messages that have been received for them at their local server.

POP – Post Office Protocol(POP) is a standard mail server commonly used on the Internet. It provides a message store that holds incoming email until users log on and download it.

POP3 is a simple system with little selectivity. All pending messages and attachments are downloaded at the same time. POP3 uses the SMTP messaging protocol.

Mail Relay – The use of a mail server from a connection outside of the immediate network. Open Mail Relays are the source of most originating junk email.

Mail client – An email program that resides in the user’s computer and has access to mail servers on a network.

MX Record (Mail Exchange Record). A DNS resource record type indicating which host can handle electronic mail for a particular domain.

Understanding MX Records:

MX (Mail eXchanger) records are like an address for your domain’s email. The MX record tells the rest of the internet where to send your email.

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For Mac OS X or Linux Users:

Mac OS X Users: Open your Applications folder, then Utilities. Double click on the Terminal application.

Linux Users: Open your favorite Terminal/Shell application.

Type in the command:

dig mx domain.com

(Be sure to substitute your actual domain name for domain.com in the above example)

5OGnl6H

In the screenshot above, the “ANSWER SECTION” is what we want to know.

The line

churchofthegeek.com. 14400 IN MX 0 churchofthegeek.com.

tells us that the same server that is hosting the main domain’s web pages is also hosting the email for that domain.

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For Windows Users:

Open a command prompt by going to Start, clicking on Run, and in the window that appears type the word command (in many versions of Windows typing in cmd will also work) and press enter.

In the command line window that appears type the following, substituting the domain name you wish to query for domainname.com:

nslookup -type=mx domainname.com

If the domain has a single MX record (like in the screenshot example above) you will see a result similar to the following example:

Non-authoritative answer:
domain.com mail exchanger = 0 domain.com.

This will tell you your domain’s MX record (or records). Your MX record is like a pointer, or address, for your domain’s email. It tells other domains what server is responsible for receiving your domain’s email.

Multiple MX Records:

Some domains utilize multiple MX records. This is to ensure that if one email server goes down a different server will handle the email and nothing will be lost.

Below is an example of gmail’s MX records:

FUBGq3C

The numbers between the “MX” and the mail server name represent the priority of each server. Normally these are listed in order with the smallest number at the top.

A small number represents a high priority for that server.

For the gmail MX example above, the priority assignments show that gmail-smtp-in.l.google.com is the first server that should be used (its number being 5).

If a mail server is attempting to send email to a gmail.com account, and it is unable to reach the server with the highest priority, it will move on to the next server in the list.

In this example, if a mail server was unable to reach gmail-smtp-in.l.google.com it would attempt to contact the next server in the priority list, which would be alt1.gmail-smtp-in.l.google.com (priority 10).

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